MEETING MINUTES (April 26, 2010)

VENUE (Rock Creek)

Present: Drew Brady, Reg Hodsman, Mark Stewart, Scott Yasinski, Dallas Dorian

1.0 Call to order (Reg. Hodsman): 19:15

2.0 Adoption of minutes (Feb/22): Scott/Reg.

3.0 Treasurer’s report
Balance remains at $ XXXX

4.0 Business arising from the minutes:

1.) Sponsors – Discussion was held about how to most effectively incorporate a sponsors section into the website. Scott will get verb-age from sponsors to post when this section will become active. Also the need for new/more sponsors was discussed. Companies like Kelsey’s are no longer in existence and we may want to find companies to replace these types of old sponsors.

2.) Euro Show – RCC to provide Tech sheet for self inspections.

Dallas has volunteered to create 3 flags (red, white and black) for the Euro Show Track Day in order for easier management and communication with drivers on the course.

Need to start collecting donations for Euro Show.

3.) Club jackets – Discussion was held about what type of jacket would be best suited for the club. A short sleeve golf jacket or a thicker (more suited for winter) jacket. It was agreed that the “north-face” style jacket would be worn much more.

4.) Pay-Pal – Reg now has the password and login. Will tie to bank account asap.

5.) Club Banner – Props to Scott for securing a great looking club banner at minimal cost.

5.0 New Business:

1.) Majestic Car Show – Great spot, good time, nice cars. Next year we will take a more interactive approach with ideas like a video booth and generally more media to promote the club. Would also like to attract more female participation in the future.

2.) Driver Education Days – All dates confirmed on the website. Club day Saturday after the Euro Show and Sunday Morning following. Both have been confirmed with the track.

Driving School on May 16th – Chester to email formal agenda once completed but rough outline is as follows: Start at 9am, classroom secession until noon, break for lunch, walk the track at 1pm, braking drills then setup a course and run. Three instructors will be on site. Cost will be roughly $45 to 55.

3.) Membership cards – Reg/Allan to re-design. Will get past template from Butch to work off of.

6.0 Other Business: No other business.

7.0 Provision for next meeting:
May 22, 2010 – Tentative venue of Rock Creek

8.0 Adjournment: 20:18 (Drew/Mark)

MEETING MINUTES (March 22, 2010)
VENUE (Rock Creek)

Present: Drew Brady, Reg Hodsman, Mark Stewart, Scott Yasinski, Butch Gullacher, Chester Driver

1.0 Call to order (Reg. Hodsman): 19:15

2.0 Adoption of minutes (Feb/22): Scott/Reg.

3.0 Treasurer’s report
Balance remains at $ XXXX

3.0 Business arising from the minutes:
1.) Sponsors
i.) Eshine.ca – Allan has emailed eshine again, but they have not replied. Still waiting for a response

ii.) Minute Muffler – Reg is working on a formal request – MM will provide 20% discount

iv.) Regina Auto Body – Scott discussed with RAB. Club needs to decide what we would like

Will approach sponsors to ask what they would like on their sponsorship section.

2.) Web Site – Sponsorship page is up and running. Will still need to get verbiage from sponsors as to what they would like to write. Scott will contact Dilarwi.

3.) Euroshow – Next meeting scheduled for March 31, 2010 at Allan’s house. Reg has e-mailed Saskatoon group to cultivate interest. Also discussion was had as to what options were avalible for contests. Scott provided information about each option and its cost. Discussion was held about which option would be best for the Club’s application.

4.) Club jackets – Still have an issue with logo compliance according to Rolf. Will alter existing logo to meet compliance.

5.) PayPal – Reg to follow up with password / login for use with the Euroshow

6.) Club Banner – Reg and Scott will talk to Western Litho about what is required from the clubs perspective. Will get best copy of existing logo from Jon.

4.0 New Business:

1.) Majestic Car Show – April 24th and 25th. Deadline for entry is April 1, 2010. Have decided to enter 5 or 6 cars depending on what space is available according to event organizers. Will try to respond to thread on website regarding and see if members are still committed to entering show.

2.) Driver Education Days – Reviewed schedule and decided on dates to ask Rod/Florence for. Also discussed what involvement if any we can have about driver education before the Euroshow; different ideas were discussed as to night/day education session or a brief education session before the Euroshow track day commences. Euroshow committee will discuss further and come to an optimal solution.

5.0 Other Business:

Discussed possible other car shows to attend over the summer months such as Dragons car show in Saskatoon, Weyburn Car show, or Estavan’s event. Other social events which the Club should facilitate were also discussed such as golf or bowling.

6.0 Provision for next meeting:
April 19, 2010 – Tentative venue of Rock Creek

7.0 Adjournment: 20:18 (Drew/Mark)

MEETING MINUTES (February 22, 2010)
VENUE (Brady residence)

Present: Drew Brady, Reg Hodsman, Mark Stewart, Scott Yasinski, Allan Fong, Jon Milani, Butch Gullacher, Katleeen Gullacher.

1.0 Call to order (Reg. Hodsman): 19:10

2.0 Adoption of minutes (Nov 30/09): Mark/Reg.

3.0 Treasurer’s report
Balance remains at $XXXXXX

3.0 Business arising from the minutes:
1.) Sponsors
i.) Eshine.ca – Allan has emailed eshine again, but they have not replied.
ii.) CWS – CWS has decided to concentrate on the Euroshow.
iii.) Minute Muffler – Only need a formal request – Reg to follow up.
iv.) Regina Auto Body – All in. Scott will follow up.

Will approach sponsors to ask what they would like on their sponsorship section.

2.) Driver Education Days – Reg has emailed Rod Ziegler – we are awaiting a response. Suggest we join up with the Regina Corvette Club for bookings, as we have done in the past. Last year, we booked two Saturdays, four Thursdays. It was felt that we should book Saturdays as soon as possible, as Thursdays seem freely available. Club day – hoped to be on July 25th – the day after the Euroshow.

3.) Web Site – Sponsorship page is up and running. Jon will post up information regarding web updates.

4.) Euroshow –Web site update regarding the date due. Reg will forward letter to Saskatoon group. Cheerleaders confirmed. Traveland RV will supply RV for change room. It was suggested that we use the email data base to notify members about the date. Scott has approached indemnity group – has asked for friendlier parameters. Hot tub dealer has committed to being a part of the day, again.

5.) Venue for Club Meetings – Discussion held regarding same – Rock Creek agreed upon. Reg will follow up.

6.) Club jackets – Will put up a post in web site regarding group buy (Mark will post). Discussion regarding the logo – agreed that we would use the club logo, replacing the Saskatchewan coat of arms with a roundel. Reg will follow up with Rolf to ensure we are not infringing on copyright.

7.) PayPal – Reg to look into password/access, etc.

4.0 New Business:
1.) Majestic Car Show – April 24th and 25th. Discussion regarding same. Reg will post up on web site to canvass for nominations, for entries.

2.) New Club Banner – Scott will approach Western Litho, Reg will approach Silver Screen.

5.0 Other Business:

There was no other business.

6.0 Provision for next meeting:
March 22, 2010 – venue – TBD.
Euroshow meeting – Reg will post date/venue on web site.

7.0 Adjournment: 20:03 (Allan/Mark)

MEETING MINUTES (January 26, 2010)
VENUE (Brady residence)

Present: Drew Brady, Reg Hodsman, Mark Stewart, Scott Yasinski, Allan Fong.

1.0 Call to order (Reg. Hodsman): 19:10

2.0 Adoption of minutes (Nov 30/09): Allan/Mark.

3.0 Treasurer’s report
Balance remains at $XXXXXX.

3.0 Business arising from the minutes:

1.) Newsletter – Rolf suggested that we should have four newsletters per year, but added that we could “do what you can”. Aim will be to produce four per year.

2.) Sponsors

i.) Eshine.ca – have expressed interest, but have asked to wait until after the New Year, due to the Christmas rush. Allan will follow up.

ii.) CWS – Scott to follow up. Discussion held regarding what we might expect from them. Scott – suggests continuing support for Euroshow (last year – $150 gift certificate) – ?to order parts through CWS, ?discount?

iii.) Innovation Audio – has stated that they no longer are interested in sponsoring the club.

iv.) Minute Muffler – have suggested they will offer the club a 20% discount, if we submit an official proposal.

v.) Tire Rack – have stated that they only sponsor national events, and as such, are not interested.

vi.) Carmodifier.com – have offered discounts on group buys, regarding shipping. ?will match Tire Rack pricing. Short discussion regarding same – suggested that we offer advertising space on the web site, and ask them to charge 5% less than advertised pricing elsewhere (e.g. Tire Rack). Reg. will follow up.

vii.) Regina Auto Body – Scott suggested that we approach Regina Auto Body – 1% return to club for all work done there. Scott will follow up.

3.) Web Site – discussion was held regarding the web site – appearance, as it relates to sponsorship. All in agreement that we should implement a sponsorship page. Also discussed the colour scheme (to change to black and grey to match club colours). It was suggested that we should have documentation as regards to site construction.
-Also suggested that links should open in a new window.
-Moved that we combine “Welcome” and “About the club” – all in agreement.
-Moved that we delete “meetings” link – all in agreement.
-Moved that “Members’ Cars” should be a sticky in “General Discussion” – all in agreement.
-Sponsorship on web site: Suggested that we have a picture of Dilawri, and also, a picture of Dave, Andy, and Steve (perhaps Jeff and Todd), and to incorporate a prominent “Thank you” to Dave in the Dilawri sponsorship section.

4.) Charity – Scott has spoken to Habitat and has committed us to 5 members/volunteers for three days.

5.) Driver Education – Reg will contact Rod regarding meeting to book track days (this will likely occur in March).

6.) Euro Show – Scott – June 20 is booked. Discussion regarding date – Scott will contact Leg. Admin (?to change to July 20th). We will not change the original plan to have the Euro Show on the Saturday, and a track day on the Sunday. First meeting – booked for Feb. 1st, 2010 – Venue – Drew’s house, 19:00. Reg. will contact Sash and Mike from Saskatoon.

7.) Club jackets – Mark has approached Impressions in Thread. Cost would be $53 for jacket, $90 to digitize the logo (flat fee), $8.75 to sew logo into jackets. It was agreed that we would give Dave and Andy a jacket each.

4.0 New Business:

4.0 Other Business:

There was no other business.

5.0 Provision for next meeting:
February 22, 2010 – venue – Hodsman residence.
Euroshow meeting – Reg will post date/venue on web site.

7.0 Adjournment: 20:22 (Drew/Allan)

MEETING MINUTES (November 30, 2009)
VENUE (Hodsman residence)

Present: Drew Brady, Reg Hodsman, Mark Stewart, Scott Yasinski, Allan Fong, Jess Hodsman.

1.0 Call to order (Reg. Hodsman): 19:53

2.0 Adoption of minutes (Sept 27/09): Scott/Mark.

3.0 Treasurer’s report
Balance remains at $xxxx.xx. Mark Stewart submitted payment for one new member, thus balance will increase to $xxxx.xx, as there were no expenditures this month.

3.0 Business arising from the minutes:
1.) Newsletter – Reg will contact Rolf, to determine number/frequency required as per national bylaws.

4.0 New Business:
1.) Sponsors – It was felt that there was a need to canvass sponsors to determine which of the previous sponsors are interested in remaining so. Kelsey’s restaurant is now defunct. Dilawri, Complete Wheel Shop, The Dent Clinic, and Innovation Audio remain as previous sponsors. Reg will contact Innovation Audio.
New sponsors: Discussion was held regarding potential new sponsors including CWS (Cam Waugh)(Scott will approach), Minute Muffler (“Kelly” – Reg will contact), Tire Rack (Reg. will contact), eshine.ca (Allan will contact), Drew Brady (has offered to sponsor).

2.) Golf putt challenge – Further to previous discussion regarding this game of chance that the insuring company agreed to allow us to redo (as the Euro Show was rained out), it was previously decided that we would run a repeat of this at Dilawri BMW. Scott and Reg will contact Dilawri to finalize a date.

3.) Euroshow Committee – Committee will meet in January. Scott has agreed to head the committee. Date of Euroshow has still not been finalized. Scott will follow up (will contact Kathy to obtain contact email to book Legislative Building parking lot and ascertain a date). Discussion was held regarding which organization we should have benefit from the Euroshow. It was suggested (Drew) that we might consider the Humane Society as well as Hopes Homes. It was also suggested (Scott) that we as a club perform volunteer work – e.g. – Telemiracle, Adopt a family at Christmas, Humane society, Habitat for Humanity.
It was also decided that we would change the Euroshow such that the show would be held on the first of two days (Saturday), followed by a track day half session on the second day (Sunday).

4.) Track Days – In 2009, we booked two Saturday half-sessions, and four Thursday evening sessions. Track Day coordinator (Drew) will follow up by contacting Rod Ziegler.
It was suggested (Scott) that we have track days associated with additional events, and that we perhaps hold our monthly meetings on the same night as the track days (?supper meetings, ?BBQs at members homes). Discussion held regarding same.

5.) Christmas party – currently slated for December 05, 2009. In light of various members being unable to attend on this date, it was decided to change the date to Friday, December 04, 2009.

6.) Web site – Following short discussion, it was decided to omit the treasurer’s report from the minutes. As well, it was decided that we should try and have the colour scheme of the web site match the club’s colours. Mark will discuss with Jon.

4.0 Other Business:

There was no other business.

5.0 Provision for next meeting:
January 25, 2010 – venue to be decided.
Euroshow meeting – Reg will post date/venue on web site.

7.0 Adjournment: 21:19 (Drew/Allan)

Location: John’s Place
Call to Order: 16:40
Members in Attendance: Butch Gullacher, Kathleen Gullacher, Reg Hodsman, Jessica Hodsman, Allan Fong, Drew Brady, Mark Stewart, Scott Yasinski.

Welcome: Reg Hodsman, President welcomed all members in attendance.

Executive Elections:
President – Reg Hodsman–Elected by acclamation.
Vice-president – Mark Stewart. Elected by acclamation
Secretary-Treasurer – Allan Fong – Elected by acclamation
BMW National Delegate – Reg Hodsman- for 2 year term.
Directors:
Director of Driver Training – Drew Brady
Director of membership – Mark Stewart
Newsletter Editor – call for volunteers ?
Members at large – Mark Robinson – elected by acclamation.
Scott Yasinski– elected by acclamation.

Treasurers Annual Report:
Kathleen submitted a report to the members. We have no outstanding debts. Out account contains $XXXXXX as of today. Report to be posted with minutes.
It was accepted as presented. Moved by Drew B., Seconded by Mark S. Carried.

Old Business:
National Report from Butch G –
BMWCC has standardized all club logos to make them comparable to the international one.
Window stickers for the BMWCC have been ordered as requested last month, the national club will send them when all orders are in and printed.
Website:
We have now got a new website for the BMW Club of Saskatchewan thanks to Jon Milani. It is all redesigned and will be maintained by the executive. If you have any issues talk to one of them.

Membership dues – will continue with $30 per year. Remind people that they get 10% off parts and service at Dilawri with their membership and free entry to the Euro show and Club day.

Newsletter – we have no volunteer presently to take over the newsletter. We did not publish 4 as required by the national club, Reg will look into how many we must put out.

Window Stickers – for our club. We will look into new stickers to advertise our new name. We will aim to have them ready by the Euro show to give to all members as they pay fees.

Charities: We will continue to support Hope’s Homes in 2010

Sponsorship – we need to touch base with our current sponsors and find some new ones. We have been supported by Dilawri, Queen City Autobody, Value Tire, SUDs, Dent Clinic, CAS,…

Review 2009 Events:
European Car show – went very well considering the weather, poured rain all day. We need more members involved. Find sponsors and raffle items earlier. A letter on club letterhead outlining the show to give sponsors would be helpful.

Majestics Car show – we were stuck off by ourselves this year, not really much exposure for an expense of XXX. May go in next year, but put in fewer cars.

Track Days – We joined the Corvette club in buying membership at the track. ($650) We need more variety in track layouts next year. There were good turnouts at the Thursday evenings. The club day was a big success, many attended for the afternoon. It was suggested again that we try to get some instruction. There may be an opportunity to have a “cart” day next year.

Club T-shirts – some still old ones in stock. New club logo to be used , Reg and Mark will design new shirts and Jessica will look in to costs. They will report at the next regular meeting in Nov.

Show and Shines – members attended a variety of events. It turned out that the Canadian Tire location was not good, not much exposure. We will try for even more participation next year around the province, it is a great way to promote our club and attract new members!

New Business:
Euro Show Planning – committee will consist of Scott, Drew, Allan, Reg, and others. We still need to run the “putting” contest since we are on the hook for the insurance cost. Scott will talk to Dilawri (the sponsor) and try to set something up soon. It must be done before the end of the year.

Club Day – want to have it on the Saturday before the Euro show. We will book the track as soon as we have confirmation of the date. Everyone would have to purchase a $5 track pass and pay $10 to cover interim membership and entry to Euro show.

Driving Training – insurance costs expected to be the same or may be included in track fees if they can make a deal. Evenings are good so we plan on doing the same next year. We will continue to charge $30 per session and split the associate membership fee with the corvette club ($650)

Club Lottery – Winner was Marshall Robinson for 2008. We will continue with the club lottery this coming year that would include $100 from the club and any other prizes collected over the year.

Meeting Place for 2010 – some public places were suggested for meetings, perhaps more people would feel comfortable attending if they were not at private homes. Suggestions were Movado’s, Rock Creek. Looking for suggestions.

BMW Club Annual Christmas Party – to be held on Saturday –Nov 28, Dec 5, Dec 12 (tba) at the Hodsman’s, 2475 Broderick Bay at 7:30 again.

Adjournment: 17:50 moved by Reg H. Seconded by Mark S. Carried.
Next regular meeting: will be at Hodsman’s 2475 Broderick Bay.

Call to Order: 7:45 pm
Members in attendance: Reg Hodsman, Jessica Hodsman, Kathleen Gullacher, Drew Brady, Jon Milani, Mark Stewart. All members will be entered into the 2009 club lottery.

Minutes of Sunday, June 22, 2009. Motion for adoption Drew. Seconded by Mark. Carried.

Treasurer’s Report
Balance is $XXXXX Still to come out: Track insurance -$83.40 & fee $125 for July 16, $200 deposit from drivers. Still bills to come from Euro show ($52.01 for frames etc.).

Old Business
Euro Car Show – discussion of date for 2010.
Reg moved that we try for June 20. Seconded by Jessica. Carried
Kathleen will try to book June 20, 2010.
Discussed having our “club sponsored” day on June 19 afternoon. Needs further discussion.

Driver Ed – July 16 was a good time. Next date we will try a new track lay out for a change.
Our future dates are: August 13, and September 10
Vet days –August 23
We are waiting to hear back from Saskatoon members who would like to come down to a Sunday afternoon session. We will post the date as soon as it is determined.

Weyburn Cruise Night – Saturday, June 27 – was a good time. It should become a yearly event. Allan was a great host!

Newsletter – Jessica is almost done. Waiting for Kris K’s info and pics. Everyone should send pictures to Jon for the website. We will try to publish the newsletter direct to the website this month.

New Business
Vice-President – Reg made a motion to make Mark Stewart Vice President of BMW Club of Regina/Saskatchewan. Seconded by Jon. Carried.

Website – in the member sign up we are getting more spam. We will need to eliminate it. Jon will set up a way to “ban” them. All executive members will be given moderator privileges.
Email accounts will be given to all members who are doing club business. Contact jon@bmwsask.com for more info.

Next regular meeting

Monday, August 24 at 7:30 pm at 36 St Andrews Bay, Emerald Park or somewhere else like a restaurant. We will post it on the site.

Adjournment

8:36 pm, moved by Reg Seconded by Mark. Carried.